Course content

Employees

Employees are the people who will be authenticating on any of the devices connected to the company profile.  Employees need to be loaded with the following compulsory details:

  • First name

  • Surname

  • Payroll number

  • Branch

  • Department

In the background, the following data synced from the biometric devices are also stored:

  • The fingerprint templates in ZKTeco's proprietary V10 algorithm format

  • The pincode registered for an employee (if available)

  • The RFID card registered for an employee (if available)

Optionally, an employee is then also linked to:

  • An overtime rule (Explained in detail in a later section of this document):

    • If reports such as overtime calculations, late comers, short hours, etc. are to be used, overtime rule set ups are required.

    • Employees can be moved between different overtime rules by linking an employee to another overtime rule with an effective date.  This is helpful in various scenarios, but as an example:  If employees in different departments, work on different rules or shifts, and a person is transferred between departments.

  • One or more groups:

    • Groups can be used for various reasons, which include, but not limited to, the following:

      • Filtering employees for reporting purposes

      • Allowing employees to only authenticate on designed devices

      • Doing payroll integration might sometimes require that only certain employees are included in integration processes, and these can be defined by using groups

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